Darlington Table Tennis Academy

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CONSTITUTION

1. NAME

The name of the Club shall be …Darlington Table Tennis Academy… (“The Club”).

2. AFFILIATION

The Club shall be affiliated to the English Table Tennis Association and the …….………….Durham. County Table Tennis Association.

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3. OBJECTS

The objects of the Club shall be to allow members to practise, play and promote the game of Table Tennis towards the development of a Premier Club, and to operate in accordance with the English Table Tennis Association’s Equality Policy and Child Protection Policy.

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4. MEMBERSHIP

  1. The membership of the Club is open to juniors +7 and adults  and would include:
  2. Full Member – Senior/Junior
  3. The members of the Club are under no financial liability by reason of membership of the Club except for annual membership fees.
  4. Each member of the Club shall have his or her name, address and telephone number recorded by the Club Secretary for the purpose of the administration of the Club.
  5. Executive Committee/Officers

The executive Committee of the Club, who shall be full members, shall be: Chairman, Secretary, Head Coach, Treasurer, Child Welfare Officer. Development Officer, Website Administrator /Voluntary Coordinator, Membership/Registration Secretary, Fundraising/DTTA Team Secretary, Administration Secretary.

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5. MANAGEMENT COMMITTEE

  1. The Management Committee of the Club shall consist of its officers and a number of co-opted members, the Executive Committee retire annually and can offer themselves for re-election. Co-op members to the Committee can serve for three years before offering themselves for re-election.
  2. If the post of any officer shall fall vacant, the Management Committee shall have the power to fill the vacancy until the next Annual General Meeting.
  3. The Management Committee will arrange to meet on a regular basis and have the power to appoint sub-committees.
  4. The Management Committee shall be the sole authority for interpretation of this constitution.
  5. The Management Committee shall be the sole authority for the settlement of disputes relating to the affairs of the Club and the conduct of the members or of their guests.
  6. In certain circumstances the Committee has the authorisation to refuse admission and withdraw membership to the Academy.

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6. CLUB MEETINGS

  1.  The Annual General Meeting to be held in ………May…………. of each year.   The date and time to be fixed by the Management Committee and notified to each member not later than 28 days in advance of the meeting.
  2. A quorum shall what is specified as reasonable by the Committee
  3. The purpose of the Annual General Meeting is:
  4. To receive from the Management Committee a report, balance sheet and statement of accounts for the preceding financial year and an estimate of the receipts and expenditure for the current financial year.
  5. To elect the officers.
  6. To decide on any resolution that may be duly submitted to the meeting as hereinafter provided.
  7. A copy of the report, audited balance sheet and statement of accounts shall be presented at the Annual General Meeting.
  8. Any full senior member wishing to propose any resolution at the Annual General Meeting shall give notice in writing to the Secretary not less than 14 days before the date of the meeting.
  9. Each senior full member shall be entitled to vote at the Annual General Meeting and decisions, other than changes to the Constitution, shall be resolved by a simple majority.
  10. A Special General Meeting may be held at any time the Management Committee considers such necessary, and shall be held within 24 days of the receipt by the Secretary of a request for such signed by 20% of the full members and stating the purpose for which the Special General Meeting is to be called.  Notice of the date, time and venue shall be given to all members not later than 14 days beforehand.
  11. The Constitution can be amended only by a resolution of a two-thirds majority of the full senior members voting at a General Meeting.
  12. At all meetings of the Club the Chair shall take the chair and each full senior member present shall be entitled to one vote upon every motion and in the case of equality of votes the Chair shall have a second or casting vote.
  13. In the absence of the Chair the meeting may elect a deputy to fill the post for the period of the meeting only.

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7. FINANCE AND ACCOUNTS

  1. The amount of session or match fees and annual subscriptions will normally be determined at the Annual General Meeting each year, however in exceptional financial circumstances these can be amended outside of that meeting by a resolution of a two-third majority of the full senior members.
  2. The Treasurer shall collect the fees and subscriptions and maintain an account on behalf of the members at a bank or building society.
  3. All cheques drawn against the Club’s funds shall be signed by the Treasurer and one other officer.
    1.   Any expenditure of Club funds over £50 must be authorised by the Management Committee, other cost items below that amount can be authorised by members of the Committee.
    2. The Committee believe that a reasonable level of reserve for the club should be in place to ensure reserves level continues to be appropriate after considering the financial risks and current/future plans.​
    3. An annual review of reserves will be carried out to ensure current budgets and future financial plans remain consistent with the reserve policy     

8. ​DISSOLUTION

  1. If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
  2. If at that Special General Meeting, the resolution is carried by at least two-thirds of the full members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.
  3. After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the full members of the Club, but shall be given or transferred to some other voluntary organisation having objects similar to those of the Club.

9.   INSURANCE

  1. The Club shall take out a public liability policy of insurance.
  2. All members shall comply with the terms of the policy, a copy of which shall be held by the Secretary and shall be available for inspection at reasonable notice.

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Adopted by Darlington Table Tennis Academy on xx/xx/xx

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(Club Chairman)

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Signed                 Brian Day            Date December 2018

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(Club Secretary)

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Signed                  Giulio Pontone    Date December 2018